Call the meeting to order
Review minutes of July 19th, 2021 meeting & approve
Review Financial Statement as of the end of October
Set Dues for 2022
Discuss 2022 Officer Elections
Review Sections 24 & 27 of Restrictive Covenants
Review bids for Flower Beds & Cattail work
Additional items, if any
Adjourn
Meeting was called to order at 6:33 pm CST at by President Rusty Kraybill. Members in attendance include:
President - Rusty Kraybill
Vice President - Randy Seales (attending virtually)
Treasurer - Sharon Kraybill
Secretary - Amanda Aker
Director - John Rogers
Director - Brian Grace
No additions or corrections were suggested. Sharon Kraybill moved to approve the minutes of the July 19th, 2021 meeting. Brian Grace seconded the motion. Minutes for the July 19th, 2021 meeting were approved.
Sharon and Rusty Kraybill provided a review of the 2021 financials as of November. With the work completed by YardGard, the clean up of the storm damage, the new contract with Greenmasters, insurance, and the utilities, the HOA will be close to breaking even in 2021. Amanda Aker moved to approve the financial statements to date. John Rogers seconded the motion. The financials were approved.
The Board discussed the expected revenue with the expansion of the Fifth section. The Board expects to still hire a service to tend to the flower beds and thin the cattails in the north pond. With the work completed by YardGard before they backed out, the clean up of the storm damage, the new contract with Greenmasters, and the utilities, the HOA will be close to breaking even in 2021. Amanda Aker moved that the dues remain unchanged for 2022. Brian Grace seconded the motion. The Board approved $360 dues for 2022. The Treasurer and Secretary will send out dues reminders at the end of the year.
The Board discussed the roles of each office and took nominations and volunteers. John Rogers moved to accept the following as the 2022 officers
Amanda Aker as President,
Rusty Kraybill as Vice President,
Sharon Kraybill as Treasurer, and
Brian Grace as Secretary.
Sharon Kraybill seconded the motion. The Board approved the new 2022 officers. Directors include Randy Seales, Tommie Schoonover Grant, and John Rogers.
Amanda Aker presented a summary of three recent noise complaints from Canyon Neighbors regarding the renters at 314 Topaz. Amanda Aker called the non-emergency police line and was informed that the HOA could not file a noise nuisance complaint, only the neighbor(s) being distrubed can do this. Amanda informed the neighbors the Board would review their noise nuisance covenants but encouraged the neighbors to provide a record of incidents and copies of police reports.
Rusty Kraybill reached out to the HOA attorney about Section 24 and 27. The attorney indicated that any action would require extensive evidence to proceed and would cost at least $8,000 to $10,000. The Board decided to wait for the documentation of additional incidents and police reports. Legal action would require further discussion.
YardGard and Evergreen Lawn and Landscape both backed out of their agreement with the Canyons HOA. The Board has requested multiple quotes from varying vendors. While initial interest was high, thus far no bids have been received. Amanda Aker will reach out to Maverick, who previously provided a higher quote, and Under the Sun for a new quote on the flower bed work. Randy Seales will follow up with the county extension agent about suggested vendors of the cattail work and the flower bed contacts he has contacted. Rusty Kraybill asked each Board member to secure one bid before our next meeting.
Rusty Kraybill and Brain Grace reported the north flower bed’s sprinklers have been repaired.
Sharon Kraybill reported that the Venmo account is set up and ready to accept dues in 2022. The mailer will provide information. The neighbors who choose to use electronic payment will pay $7 dollars in addition to the standard $360 dues.
Brain Grace reported that the Frisbee Golf proposal will be ready for the first meeting of 2022.
John Rogers reported on his letter to the City about the cracks and other problems with the new streets. The City Manager responded indicating the deficiencies will be taken care of.
John Rogers and Randy Seales volunteered again this year to put up and take down the Christmas decorations at the neighborhood entrances.
Rusty Kraybill indicated that the increase in the cost of services for routine payments for lawn services, insurance, etc. will exceed the $1,750 limit in the Bylaws and will require two signatures. Amanda Aker and Brian Grace offered to come by the office when they needed a second signature.
Rusty Kraybill reminded each Board member to complete their annual review of the Bylaws and Covenants before the next meeting.
Rusty Kraybill moved to adjourn the meeting and Brian Grace seconded the motion. Meeting was adjourned at 7:35 pm CDT.
Secretary - Amanda Aker