1. Call to order
2. Interview Board Volunteer & Vote
3. Review Meeting Minutes from November 11, 2025
4. Financials Report
Late Dues List Review – Reminder Plan & Deadlines
5. Interim Vote Report
6. Outbuilding Review & Vote
7. Groundskeeper Review
8. Kraybill Review Committee Update
9. Park & Pond Signs Quote
10. Flowerbed Watering Quote
11. Liaison Reports
12. Miscellaneous
13. Adjourn Meeting
Meeting called to order at 6:36 pm CST by President Amanda Aker. Members in attendance include:
● President – Amanda Aker
● Vice-President – Patti Meier
● Treasurer – Maria Moccia-Wolff
● Secretary – Drew Gagliardi
● Director – Rob Griffin
● Director – Brendan Riggs
The Board interviewed potential volunteer Brendan Riggs. Drew Gagliardi made a motion to approve Brendan’s membership on the Board. Patti Meier seconded the motion. The motion to add Brendan Riggs to the HOA Board passed.
The Board reviewed the minutes from the previous meeting, and no changes were suggested. Rob Griffinl moved to approve the minutes as written. Patti Meier seconded the motion. Minutes for the November 11, 2025 meeting were approved.
Maria Moccia-Wolff provided a review of the financials and retained earnings as of the end of
October. Income of $66.4K and neighborhood support service expenses of $63.8K were
reported year-to-date. Net income currently stands at $2.5K. Drew Gagliardi moved to approve
the financials to date. Patti Meier seconded the motion. The financials through October of 2025
were approved.
The Board reviewed the status of 2026 dues. At the time of the meeting 9 homeowners had not
paid dues and discussed methodology for follow-up and further notification before liens would
be filed.
The Board did not hold any interim votes between meetings.
The Board reviewed and discussed an outbuilding request for 309 Topaz Ave. The Board agreed to obtain more information and request potential changes and tabled the vote for the outbuilding until a later time.
The Board discussed the possibility of the neighborhood’s current contract groundskeeper retiring and reviewed the qualifications of an additional groundskeeper to fill in current gaps and be a potential replacement upon the retirement of the current groundskeeper.
The Board reviewed the current language in the Neighborhood Covenants regarding the makeup of the building review committee as being specifically named individuals who are no longer serving in those roles. Per bylaws, formal resignations from those parties and general assignments of their duties to the Canyons HOA Board members are being sought and would be attached to the existing neighborhood Covenants.
The Board discussed the fact that no quotes have been received for flowerbed watering and perhaps not planting anything in the waterbeds that cannot currently be watered until a solution is obtained. The Board also discussed and approved having the supplementary contract groundskeeper clean up and prepare the neighborhood flowerbeds for spring.
The Board discussed the fact that no quotes have been received for flowerbed watering and perhaps not planting anything in the waterbeds that cannot currently be watered until a solution is obtained. The Board also discussed and approved having the supplementary contract groundskeeper clean up and prepare the neighborhood flowerbeds for spring.
Updates were provided from Board liaisons:
Parks: Drew Gagliardi has sought a quote for a replacement playground umbrella and is awaiting a response. Brendan Riggs volunteered to take the Park Liaison role for remainder of year.
Flowerbeds: Rob Griffin had no updates other than what was discussed earlier in meeting.
Mowing: Drew Gagliardi had no updates.
Tree Maintenance: Rob Griffin had no updates.
Ponds: Rob Griffin had no updates other than what was discussed earlier in meeting. Brendan Riggs was added as an additional Pond Liaison.
Groundskeeping: Maria Moccia-Wolff had no updates to report.
City/County: Drew Gagliardi advised he will check with City to determine what repairs will be made to the grass and concrete sidewalk along Perkins Road, as they were damaged by contract crews for the City.
In addition, the HOA Board reviewed an email to which the Board was copied, from a neighbor on Topaz to the City of Stillwater Engineering Department. Said email was a request for the City to install a stop sign at the corner of Topaz & Emerald, because of an accident. After discussion, the Board agreed to neither support or oppose the neighbor’s request or take any further action, unless the City directly engages the Board seeking input on the matter in the future.
Social Media & Communications: Amanda Aker reported she was keeping up with new closings and providing appropriate information to companies as needed.
Insurance: Patti Meier had no updates.
Community Meeting & Events: Patti Meier and Maria Moccia-Wolff reported that the holiday food drive was a success. The Board expressed gratitude to both Patti and Maria for organizing and our Canyons neighbors for making the drive such a success.
Ideal Homes: Patti Meier had no updates and is still researching to find an official contact for Ideal’s dealings in the Canyons.
No miscellaneous items were discussed.
Drew Gagliardi moved to adjourn the meeting and Maria Moccia-Wolff seconded the motion. Meeting was adjourned at 8:30 pm.
Secretary – Drew Gagliard