Minutes 2022 April 27

HOA Board of Directors Meeting

Canyons Homeowners’ Association - April 27, 2022


Agenda

  1. Call meeting to order

  2. Review minutes of executive meeting

  3. Review minutes of the last meeting

  4. Update on 314 and covenant quick guide

  5. Flowerbed quote update and decision

  6. Frisbee golf quote review

  7. Miscellaneous items, if any

  8. Adjourn meeting

Minutes

Meeting was called to order at 7:01 pm CST at by President Amanda Aker. Members in attendance include:


  • President – Amanda Aker

  • Vice President – Rusty Kraybill

  • Treasurer - Sharon Kraybill

  • Secretary – Brian Grace

  • Director - John Rogers

  • Director – Randy Seales

  • Director – Tommie

First Order of Business Review Minutes of the February 10th , 2022 Executive Meeting & Approve

Meeting minutes were reviewed, and no changes were made. Rusty made a motion to approve the minutes as they were written. Randy seconded the motion. The meeting minutes for the February 10th , 2022 Executive meeting were approved.

Second Order of Business Review minutes of March 7th, 2022 Board meeting and approve

The board discussed the meeting minutes from March 7th and made minor corrections to cat tail quote information. Rusty made a motion to approve the minutes from the March 7th board meeting with these corrections. John seconded the motion. The meeting minutes for March 7th were approved with corrections made.

Third Order of Business Update on 314 Topaz and Covenant Quick Guide

The board discussed the continued issues with the residents at 314 Topaz and options that we have moving forward. Amanda has approached the residents of 314 Topaz about complying with the Covenants and about storing extra vehicles in another location to get them off the lawn, front porch, and street.

The covenant quick guide was also proposed and discussed. Changes were made to wording in the quick guide and the title will be changed to Neighborhood Quick Guide. The board will continue to discuss ways to get the covenants out to all neighbors but for now they will continue to be posted on the website and to Facebook. Attorney discussions about modifying the Covenants will continue to take place and information will be brought to the next meeting.

Fourth Order of Business Flowerbed quotes update and decision

Bandit has decided to pass on their quote that was presented to the board at the previous meeting. The board will continue to review other quotes and look for additional vendors including Thrive and Lazenby. The board will discuss via email over the next few weeks and will hold a vote via email to choose a vendor for flowerbed maintenance.

Fifth Order of Business Frisbee Golf Quote Review

The quote for the frisbee golf course came back at $35,000 so more vendors will be contacted before a decision is made. Three other vendors have been found and contacted. More information will be brought to the next board meeting.

Sixth Order of Business Miscellaneous items

The board discussed the growing issues with the Burris Rd Berm and what it is doing to the fence lines that back up to Burris Rd. Rusty will work to get a quote for getting this resolved and repaired. Tommie requested that some of the dirt from the process be brought over to the cul-de-sac on the East end of Copper Canyon Ave to address some erosion in the area.

Tommie Grant resigned from the HOA board after this meeting. Randy Seales will resign from the HOA board after his replacement is appointed. Mailers will be sent out to the 2nd section and 5th section to look for volunteers to join the HOA board in their place.

Seventh Order of Business Adjourn

Rusty Kraybill moved to adjourn the meeting and John Rogers seconded the motion. The meeting was adjourned at 8:56pm CDT.

Secretary – Brian Grace